Regulatory Visit Types

TA/Training

Announced

To provide technical assistance to providers regarding child care requirements. May be done at the request of the operator and/or as the need arises.

Upon request by the operator

All

Prelicensing Consultation

Announced

To provide technical assistance and consultation regarding child care requirements to potential child care operators.

Upon request by the operator

All

Temporary Time Period Visit

Unannounced

To monitor for compliance with child care requirements and provide technical assistance as needed during the temporary time period

2-3 visits in first 6 months of operation

All

ERS (Environment Rating Scale)

Announced

To review the results of Environment Rating Scale Assessment(s)

Following an ERS assessment

All

Administrative Action Follow-up Lic

Unannounced

To monitor for compliance with a Corrective Action Plan issued as part of an Administrative Action (Issued due to licensing concerns only)

Actions that change the status of a license – Every 4-6 weeks Written Warnings – 1 visit within 30 days Additional visits as warranted based on operator needs

All

Administrative Action Follow-up A/N

Unannounced

To monitor for compliance with a Corrective Action Plan issued as part of an Administrative Action (issued due to A/N concerns only)

Actions that change the status of a license – Every 4-6 weeks Written Warnings – 1 visit within 30 days Additional visits as warranted based on

operator needs

All

Other

Unannounced

Depends on situation; To follow-up on CBC Disqualifications, conduct NC

Pre-K monitoring, or other visits that do not fit in to another category

NA

All

Routine Unannounced

Unannounced

To monitor for compliance with child care requirements between annual compliance visits or when an annual compliance visit has already been conducted in the past 12 months

Annually when caseload allows

All

Unannounced Visit Follow-Up

Unannounced

To follow-up on any unresolved issues from a previous visit.                                In addition, an initial visit conducted at a facility as a result of an administrative action when an operator is in the appeal timeframe.

Following a visit where health and safety violations cited within 2 weeks

All

Attempted Visit

NA

This type of visit category is used when a consultant attempts to conduct any type of visit and does not find the

facility in operation and no monitoring occurs

NA

All

Courtesy

Announced

To stop by a child care facility or to meet with the operator when no monitoring occurs; for example, to pick

up paperwork, etc.

Upon request by the operator

All

Letter of Intent

Announced or Unannounced

To monitor for child care requirements applicable to a religiously sponsored child care program after a Letter of Intent has been received by DCDEE but prior to a Notice of Compliance being issued

Following request from religious sponsored program

Religious

Sponsored facilities

Rated License Assessment

Announced

To monitor for enhanced licensing requirements for the issuance of a Rated License. (Completed if annual

compliance visit has been completed within the last six months.)

Once every 3 years

All